Traineeships – Gender Equality (Research & Policy Support Unit)

Introduction

The European Institute for Gender Equality¹ announces traineeship opportunities lasting six months² for graduates who are either nationals of an EU Member State or an EFTA country or an IPA qualifying country³. The traineeships are based at the Agency's premises in Vilnius, Lithuania.

The registration of applications will begin on 13 March 2024 and will close on 8 April 2024 at 13:30, Eastern European Time (EET).

EIGE is a decentralised agency of the European Union (EU) entrusted with specific objectives envisaged to contribute to, and strengthen, the promotion of gender equality.

It collects and analyses comparable and reliable information at EU level and develops appropriate methodological tools for the integration of gender equality into all EU policies. It fosters the exchange of good practices and dialogue between stakeholders and raises awareness on gender equality. It also provides technical assistance to EU institutions, in particular the European Commission and the authorities of the Member States.

In the course of its work to promote and strengthen gender equality, it supports policy makers with high quality data relevant to their work.

The traineeships aim principally to:

• provide on the job training experience in key areas of the EIGE's work;
• extend and apply knowledge acquired in the course of studies or working life; 
• provide practical working knowledge of EU agencies and institutions;
• enable trainees to acquire work experience in an EU agency context.

The Agency is an equal opportunity employer and accepts applications without distinction on any grounds of gender, race, colour, ethnic or social origin, genetic features, language religion or belief, political (or any other) opinion, gender identity, membership of a national minority, property, birth, disability, age or sexual orientation.

Traineeship description

Reporting to a supervisor, the trainee provides assistance and support to ensure the smooth functioning of a particular area of work.  The trainee is provided with relevant work experience in the context of an EU agency as part of one of the following teams.

Gender Mainstreaming

The selected trainee can expect to carry out duties from the following:

• Contribute to research, data analysis and drafting reports on various aspects of gender equality and gender mainstreaming in EU priority areas, e.g. European green deal or Institutional mechanisms for gender equality;
• Contribute to the development of evidence-based practical tools to mainstream gender in selected EU priority areas or policy processes, e.g. European green deal or pay transparency, and provision of technical assistance to EU institutions and the Member States;
• Contribute to the design and implementation of assigned statistical activities and projects, including statistical data collections, development of gender indicators and gender analysis, in the context of the Gender Statistics Database;
• Support in the maintenance, alignment and update of the Gender Statistics Database and / or the Gender Mainstreaming Platform by assisting in the development of methodological, technical, and quality reports;
• Contribute to dissemination activities by supporting the production of content, such as social media, website, fact sheets, infographics, data talks and presentations;
• Support in managing relations with stakeholders, including the organisation of thematic meetings, and with project management and procurement procedures.

Gender-based Violence

The selected trainee can expect to carry out duties from the following:

• Assist the team with data collection on violence against women and domestic violence, including administrative data analysis on reported crimes connected to intimate partner and domestic violence;
• Contribute to the development of tools and methodologies for data collection on specific forms of violence against women;
• Contribute to monitoring policy and legal developments in this area at an EU level and globally;
• Contribute to drafting comprehensive reports and compiling statistical analysis on gender-based violence, aimed at informing policy development for the prevention and mitigation of gender based violence;
• Contribute to the dissemination of activities by supporting content production for social media, the website, fact sheets, infographics, data talks and presentations;
• Support in managing relations with stakeholders, including organising thematic meetings, and with project management and procurement procedures.

Research & Statistics

The selected trainee can expect to carry out duties from the following:

• Assist with research in connection with the Institute’s annual releases of the EU Gender Equality Index; 
• Assist with quantitative and qualitative research on various aspects of gender equality in EU priority areas, e.g. Artificial Intelligence and digitalisation, the green transition, economic inequalities, gender care gaps; 
• Assist with the collection and processing of EU wide survey data on gender gaps in unpaid care, individual and social activities i.e. CARE survey; 
• Assist with data analysis and drafting of reports on various aspects of gender equality; 
• Contribute to monitoring developments in gender equality policies at an EU level and managing relations with stakeholders;
• Contribute to communication activities by supporting the production of content for different media such as social media, newsletter, website, fact sheets and presentations; 
• Support the organisation of thematic meetings and with procurement procedures.

The traineeships are open to applicants who have not previously undertaken a traineeship in another EU institution or body and who meet the following requirements:

• a recognised university degree⁴ evidencing completion of a full cycle of study. 
• some initial experience either in issues related to gender equality obtained either through specialisation as part of the applicant’s studies for a university degree, or a dissertation or other research project conducted via a previous traineeship or otherwise through relevant professional experience.

Applicants must have fluent English, both spoken and written, an excellent knowledge of at least one other EU language as well as computer skills applicable to a Windows environment.

Application procedure

There are two stages:

Stage 1 - Online registration

Candidates must submit their application electronically using EIGE’s application form to eige.hr@eige.europa.eu by not later than 13:30 Eastern European Time (EET) on 8 April 2024. The subject title should include the name of the candidate and the reference number of the traineeship.

Candidates are requested to send their completed application in English, the working language of the Institute. All parts of the application form must be completed in full. Incomplete applications will not be considered.

Stage 2 - Supplementary documentation (applicable only to candidates selected to start a traineeship)

Should a candidate be selected to start a traineeship, in order for the application to be considered complete, she/he must provide copies of all the supporting documents - e.g. proof of nationality, diplomas, academic qualifications, employment certificates as applicable, insurance policy for sickness and accident during the period of the traineeship, medical certificate indicating work fitness, etc. - needed to prove that they satisfy all admission conditions.

Candidates must be prepared to submit proof of their qualifications upon request. All documentary evidence of any professional experience must indicate start and end dates for previous positions and the start date and continuity for the current position held.

Candidates will be eliminated if:

• their application is received after 13:30, EET on 8 April 2024. 
• they do not use and duly complete the official application form provided by EIGE. they do not meet the general conditions described in the pre-requisites section.

Eligible candidates shall be selected on the basis of their application.

A selection committee shall oversee the analysis of the applications to assess and select those best matching the profile and qualifications required for each traineeship. The committee can then invite the selected candidates for an interview. 

The work of the selection committee is confidential. Candidates shall not make direct or indirect contact with the selection committee or have anybody do so on their behalf. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction.

The Institute regrets that, due to the large volume of applications it receives only candidates selected for interviews will be contacted.

All inquiries for information should be sent by e-mail to eige.hr@eige.europa.eu quoting the reference of the traineeship.

Engagement & conditions

The Agency operates from a modern and fully computerised office space based in the Old Town of Vilnius.

Working time includes flexitime and core working hours. The trainee shall work in a multicultural environment where social dialogue is considered very important. A participatory approach applies to its work where an open dialogue between management and staff is encouraged. Colleagues work closely together as much of the work is organised around cross-unit project teams. Its staff engagement is among the highest in EU agencies. The Agency is committed to the principle of zero tolerance for harassment at work.

Engagement for a traineeship will be decided by the Director based on a reserve list of candidates proposed by a selection committee. Candidates should note that inclusion on the reserve list does not guarantee selection. The established reserve list may be used for other similar traineeships depending on the Institute's needs and can remain valid until the 31 December following the year of engagement.

The traineeship is supported by a monthly grant currently equivalent to €1,286.01. While a travel allowance will be provided, trainees will however need to make their own health insurance arrangements. Applicants are advised to read Director’s Decision No. 304/2024 since it contains other relevant information.

Appeals

Applicants can submit an appeal to the European Ombudsman at the following address or directly on Ombudsman’s website.

However, before submitting a complaint to the European Ombudsman, applicants must already have contacted the Agency about the matter and used all the internal administrative options for review.

Data protection

The purpose of processing of the data submitted by candidates is to manage each application in view of a possible pre-selection and recruitment as a trainee at the Agency. Unsuccessful applications are kept for two years following the closure of the selection procedure, after which time they are destroyed.

The personal information requested from applicants will be processed as required by Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data. This applies in particular to the confidentiality and security of such data.

Lithuania & living in Vilnius

Lithuania is a member of the Schengen Area and it borders Latvia, Belarus, Poland and the Kaliningrad region of Russia. Its western coastline - noted for its fine beaches, dunes and majestic pines - straddles the Baltic Sea.

Vilnius has an estimated population of just over 550,000 people. In addition to ample green spaces, it is beautifully situated on the banks of the river Neris, offering excellent opportunities for outdoor activities. Vilnius has impressive Baroque, Gothic, Renaissance and Russian architecture as well as one of Europe's largest medieval old towns, a UNESCO World Heritage site since 1994. It has been a university city since the Middle Ages.

Today it is the centre of the country's politics, business, science, culture and entertainment and it attracts an increasingly varied assortment of local and international events. The city centre of Vilnius is compact, clean and safe. In addition to hosting a number of international schools, Vilnius has a well-developed infrastructure and ambitious future plans.

The city is easy to get around, has a good standard of living and an excellent working environment. EIGE’s premises are situated in the Europe House on the main thoroughfare of Vilnius City, Gedimino Prospektas, with easy access to amenities, both leisure and educational.

Further information is available from Go Vilnius and Invest Lithuania. 

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Footnotes

¹Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006).

² The traineeship may exceptionally be prolonged by the Institute’s Director for up to a further five months.

³The countries that qualify are Albania, Bosnia and Herzegovina, Kosovo (This designation is without prejudice to positions on status and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo Declaration of Independence), Montenegro, North Macedonia, Serbia and Turkey.

⁴For a list of minimum national diplomas see Annex 2 Decision No. 2024/304.